Features
Tagging System (Tags)
The tagging system supports:
- simple tags,
- super tags, and
- tag groups.
Document Types with Fields
Enable fast filing and tagging of new documents.
Workspaces (Spaces)
Part of the permission system and for collaboration.
Inbox
The inbox allows temporary storage of uploaded files and subsequent batch processing. Each workspace has its own inbox.
Metadata Mode
Document filing optionally works without folders and filenames, see the section Efficient Document Filing in the article «Why SimpleDMS?».
Full-text Search
If a document cannot be found via the metadata, a full-text search is also available.
The document content is extracted directly or recognized via OCR. Combining full-text search with metadata search is possible.
Further Information
File Upload
File upload is possible directly in the web application into the desired target folder or into the inbox.
If SimpleDMS is installed as an app, the native functions of the respective platform can be used. For example, via «Share with» on smartphones and tablets, and «Open with» on computers.
If access to the camera and microphone is granted, direct creation and uploading of photos, audio recordings or screencasts is possible.
Extracting Zip Archives
Extracting uploaded zip archives is possible directly in SimpleDMS.
Filters for Documents
Filtering of documents via document types, fields and tags.
File Preview
File preview for most common document types.
User Interface
A web interface is available for SimpleDMS. Additionally, the application can be installed as an app on smartphones, tablets and computers.
The latter enables the use of native functions of the respective platform, for example the use of the «Share with» function on smartphones and tablets, or «Open with» on computers, for example directly from the email program or file browser.