Full-text search
Full-text search helps you find documents by their content, not only by file names or metadata. This is especially useful when you remember a term from a document but not its exact filing context.
Searchable scans through OCR
SimpleDMS uses OCR to recognize text in scanned documents. This makes scanned PDFs and photographed paperwork searchable by keywords from the content.
It reduces effort when working with older paper-heavy archives and improves practical findability.
Combine full-text and metadata filters
The strongest results come from combining both approaches: first narrow down by metadata (for example document type or date range), then add a keyword from the content.
This typically delivers precise results faster, even in large collections.
Typical situations where it helps most
Full-text search is ideal when metadata is incomplete, when older documents are revisited, or when only one phrase from a document is known.
It keeps document access reliable even when filing quality varies.
More information